The Event Experience Team (EXT) is a dynamic and innovative team dedicated to creating memorable and impactful experiences that drive engagement and strengthen our brands. We specialize in leading a diverse portfolio of events, activations, and experiential marketing initiatives designed to connect with our audiences in meaningful ways.
The Event Coordinator (EXT) will play a pivotal role in planning, executing, and managing a wide range of events and experiences for our organization. This includes but is not limited to brand activations, corporate functions, conferences, and premium galas. The ideal candidate will have outstanding organizational skills, a keen eye for detail, and the ability to handle multiple projects simultaneously.
Responsibilities
- Event Planning: Develop and be responsible for the planning and execution of events from inception to completion. This includes setting objectives, creating detailed event plans, and ensuring all aspects are aligned with organizational goals.
- Vendor Management: Identify, negotiate with, and manage relationships with vendors and suppliers. Coordinate services such as catering, audiovisual support, decor, and transportation.
- Logistics Coordination: Handle all logistical aspects of events, including venue selection, setup, breakdown, and managing on-site operations. Ensure events run smoothly and address any issues that arise.
- Budget Management: Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high standards of quality. Track expenses and provide financial reports as needed.
- Effective Communication: Serve as the primary point of contact for internal and external stakeholders. Communicate effectively with clients, team members, and vendors to ensure all parties are informed and aligned.
- Promotion and Marketing: Work together with the marketing team to create promotional materials and strategies that increase attendance and engagement. Apply social media, email campaigns, and other channels as needed to promote events.
- On-Site Management: Oversee event operations on the day of the event, including coordinating staff, managing schedules, and addressing any last-minute changes or issues.
- Post-Event Evaluation: Conduct post-event evaluations to assess the success of events, gather feedback, and identify areas for improvement. Prepare detailed reports and recommendations for future events.
Qualifications
- Post-secondary education or a certificate/diploma in Event Management, Hospitality, Marketing or related field.
- Minimum 2 years of experience in event planning and coordination.
- Demonstrated initiative, resourcefulness, decision making and proven time management skills.
- Ability to contribute to multiple projects with various timelines, as well as competing and changing priorities.
- A self-starter with a mature, professional attitude and presence.
- Curiosity and interest in industry trends, contributing to the team raising the bar on every event created.
- Strong project management skills; Highly organized and detail oriented.
- Proven ability to listen and understand direction while communicating effectively.
- Proficient in Microsoft Office applications (Excel, PowerPoint, Outlook, Word).
- Flexible on scheduling, with travel, working nights/weekends and or holidays.
Additional Information
Apply by: September 13, 2024
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At MLSE, we are committed to building an equitable, diverse and inclusive organization.
We are an equal opportunity employer and we do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability. MLSE will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have difficulty using our online application system and you need an accommodation due to a disability, please email [email protected]. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.