Executive Assistant
About the job
Application Deadline: 15 March 2024
Department: Administration
Employment Type: Fixed Term - Full Time
Location: Toronto
Reporting To: Peter Montopoli
Description
At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.
The Executive Department aims to deliver the most engaging, innovative, and accessible World Cup experience for all athletes, fans, partners, and the community.
Reporting organizationally to the Chief Tournament Officer, the Executive Assistant will help serve Executive efforts for the FIFA World Cup 2026 that for the first time ever, is hosting 48 teams and 1,200+ players across 3 countries and 16 venues. This role will be responsible for comprehensive administrative support and coordination for the Chief Tournament Officer. Further, this role will coordination of scheduling and administrative tasks for the CTO.
THE POSITION
The main responsibilities of the Executive Assistant for the FIFA World Cup 2026 include:
- Provide comprehensive administrative support to the Chief Tournament Officer in planning and executing the FIFA World Cup 2026.
- Assist in organizing and managing travel logistics, including transportation and accommodation for the Chief Tournament Officer.
- Coordinate and maintain the Chief Tournament Officer's schedule, appointments, and travel arrangements.
- Prepare and manage documentation, reports, and presentations related to tournament planning and operations.
- Facilitate communication between different departments and stakeholders to ensure smooth collaboration and coordination.
- Handle sensitive and confidential information with utmost discretion and professionalism.
- Prepare meeting agendas, take minutes, and follow up on action items to support efficient decision-making.
- Coordinate and support tournament-related meetings, workshops, and conferences.
YOUR PROFILE
FIFA World Cup 2026 Skills Framework
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one's behaviour, while assuming consequences of one's own actions and/or decisions and learning from one's mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one's contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team's skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
Education & Qualifications
- Bachelor's Degree or similar level of education
Work Experience
- Minimum of 5 years of work experience in an executive assistant/administrative assistant role, preferably for the sports industry
- Strong communication skills, both oral and written
- Ability to work under pressure
- Positive attitude, patience, and persistence
Languages
- Fluent in English. French proficiency is a plus
Technology
- Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools